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Notice to Bidders: Capital Fund Project

Sealed proposals will be received by the Housing Authority of The City of Kinston for The Capital Fund Project NC 004-50122 and NC 004-50123 until 3:00 PM, Wednesday, November 29, 2023, and immediately thereafter publicly opened and read for the furnishing of labor, material and equipment entering the Redevelopment of Projects formerly known as NC 4-1 and NC 4-4 (now NC 004-1). Scope of work will consist of the redevelopment of the existing site and includes, but is not limited to, the following items:
  • Provide all labor, materials and equipment required to execute the work as indicated for site improvements.
  • Provide sediment and erosion control measures as indicated.
  • Provide site accessibility improvements where indicated.
  • Provide new base and asphalt paving where indicated.
  • Remove existing concrete paving at areas indicated and provide new base and asphalt paving where indicated.
  • Provide new striping, concrete wheel stops, pipe bollards, directional signage and pre-fabricated speed bumps where indicated.
  • Remove existing concrete sidewalks indicated and provide new concrete sidewalks.
  • Remove existing concrete pads and provide new concrete dumpster concrete approach pads, dumpster pads and enclosures as indicated.
  • Provide new fill and re-grade at all disturbed areas, all voids created by constructing new and relocating back of curb lines, removing and/or relocating sidewalks, or disturbing or altering existing horizontal construction.
  • Provide new fill at new stoops so that finish grade does not exceed 24" below top of finish stoop at any point.
  • Provide new concrete drainage flumes and swales where indicated. Re-grade and provide new seed and straw.
  • Provide new storm water piping and drainage improvements at areas indicated.
  • Provide new site furnishings specified at areas indicated.
  • Provide new BAS-Relief Display Walls at areas indicated.
  • Provide new topsoil, soil preparation, seed, straw and plants.
  • Remove existing concrete stoops and steps from existing buildings, at locations indicated.  Provide new concrete stoops, steps, handrails and fill.
  • Remove existing sanitary sewer cleanouts and provide new cleanouts at locations indicated.
  • Provide all other work as shown on plans, in the Project Manual and as required by codes and the local authority having jurisdiction.
A Pre-Bid Conference has been scheduled for Wednesday, November 15, 2023, at 10:00 AM and a Site Visit will follow the Pre-Bid Meeting. The meeting will be held in the Main Training Room of the Housing Authority of the City of Kinston at the Carver Courts Community Building, 301 East Bright Street, Kinston, NC 28501. A Site Visit will follow. (Please note: The Training Room is not in the same location as the Main Housing Authority Office).
Contractors will be able to arrange on-site visits to see the site later. Contact Nick Smith, (252) 532-1195 ext. 236 or (252) 286-8143 to schedule a visit on the following dates:
  • Thursday, November 16, 2023, from 10:00 AM - 1:00 PM
  • Friday, November 17, 2023, from 10:00 AM - 1:00 PM
Questions that arise from the Site Visits are to be directed to the Architect at Stogner Architecture.
Complete Plans and Project Manual will be open for inspection in
  • The office of Stogner Architecture, PA, 615 East Broad Avenue, Rockingham, North Carolina (Designer);
  • The Housing Authority Office;

or Complete Plans and Project Manual will be available for on-line viewing at:

Complete Plans and Project Manual may also be obtained by downloading them from Stogner Architecture, PA. by qualified bidders. For instructions on downloading these documents email Stogner Architecture.
Documents may be obtained in printed form from:
  • McGee CADD Reprographics
  • 2059 Evans Street, Greenville, NC
  • Phone: 252.752.4400
  • Email
  • Production Costs Being Paid by the Contractor
Stogner Architecture, PA does not warrant, nor guarantee the information made available and/or transmitted to contractors by 3rd party plan rooms and copy shops. Contractors are encouraged to contact Stogner Architecture, PA directly to obtain project information and documents.
All contractors are hereby notified that they must have proper license under the State laws governing their respective trades, whether or not Federal Funding is involved.
The Sites in this contract have the following site numbers, and the former project numbers will be used in these documents:
  • Current Site Name:
    • Simon Bright
    • Simon Bright Addition
  • Current Project Number:
    • NC004-1
  • Former Project Number:
    • NC 4-1
    • NC 4-4
Contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina will be observed in receiving and awarding Contracts.
Contractors will be responsible to ensure that economic opportunities, to the greatest extent feasible follow Section 3 Requirements 24 CFR Part 135.1 and Section 3 Clause 24 CFR Part 135.38.
Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust company insured by the Federal Deposit Insurance Corporation, of an amount equal to not less than five percent (5%) of the proposal or in lieu thereof a bidder may offer a bid bond of five percent (5%) of the bid executed by a surety company licensed under the laws of North Carolina and per Section 9 of Form 5369 and individual sureties must be listed on US Treasury Circular Number 570 to execute the contract in accordance with the bid bond and per HUD-5369 Sections 9 and 10. Five Percent shall be based on the maximum bid price, i.e.: Base Bid plus Unit Prices plus Contingency Allowance plus All Add Alternates. Said deposit shall be retained by the Owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten (10) days after the award or to give satisfactory surety as required by law.
Refer to provisions for Equal Employment Opportunity and payment of not less than the minimum salaries and wages indicated in the project manual must be paid on this project.
A Performance Bond and a Payment Bond will be required for one hundred percent (100%) of the contract price.
Payment will be made based on ninety percent (90%) of monthly estimates and final payment made upon completion and acceptance of work.
Bid Opening:
Bids will be opened and publicly read from the Main Training Room of the Housing Authority of the City of Kinston, located at:
  • Housing Authority of the City of Kinston - Main Training Room
  • Carver Courts Community Building
  • 301 East Bright Street
  • Kinston, North Carolina 28501
  • Attention: Nick Smith

  • *Note the Training Room is not located at the Main Housing Authority Office Building.
Bidders attending the Bid Opening in person are to bring their bids to the Main Training Room location.
Bid Delivery for those not planning to be in attendance:
For those Bidders who wish to mail or drop off their bids ahead of the Bid Opening, Proposals may be delivered or mailed to the following address:
  • Housing Authority of the City of Kinston - Main Office
  • 608 North Queen Street
  • Kinston, North Carolina 28501
  • Attention: Nick Smith
The Housing Authority of the City of Kinston will take any bids received with them to the Main Training Room for the Bid Opening. Bidders are advised to notify Stogner Architecture if they plan to drop off a bid in advance to ensure that the Housing Authority is aware and so that all bids are accounted for during the Bid Opening.
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of Sixty (60) days.
The Owner reserves the right to reject any or all bids and to waive informalities.
Rhonda Abbott
Executive Director
Housing Authority of the City of Kinston
Kinston, North Carolina
Stogner Architecture, PA
615 East Broad Avenue
Rockingham, North Carolina 28379